{"id":3138,"date":"2016-10-30T15:39:09","date_gmt":"2016-10-30T15:39:09","guid":{"rendered":"http:\/\/caspr.ca\/staging\/?page_id=3138"},"modified":"2025-02-22T10:34:31","modified_gmt":"2025-02-22T15:34:31","slug":"caspr-secretary","status":"publish","type":"page","link":"https:\/\/caspr.ca\/staging\/about-caspr\/board-directors-staff\/caspr-secretary\/","title":{"rendered":"CASPR Secretary"},"content":{"rendered":"<h1>CASPR Secretary<\/h1>\n<h3>ROLE OF THE CASPR SECRETARY<\/h3>\n<p>The Secretary is to support the Chair in ensuring the smooth functioning of the Board.<\/p>\n<p><strong>Main duties<\/strong><\/p>\n<ul>\n<li>Ensuring Board meetings are effectively organized and minuted<\/li>\n<\/ul>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li>Receiving agenda items from committee members<\/li>\n<li>Circulating agendas and supporting documents<\/li>\n<li>Taking minutes<\/li>\n<li>Circulating approved minutes<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<ul>\n<li>Maintaining effective records and administration<\/li>\n<\/ul>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li>Keeping up to date contact details for the executive members and members-at-large of the Board<\/li>\n<li>Electronic filing of minutes and reports<\/li>\n<li>Compiling lists of names and addresses that are useful to the organization including those of appropriate officials or officers of voluntary organizations<\/li>\n<li>Maintaining a record of action items and calendar of events for the Board<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<ul>\n<li>Upholding legal requirements<\/li>\n<\/ul>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li>Acting as a custodian of the organizations governing documents<\/li>\n<li>Checking quorum is present at meetings<\/li>\n<li>Ensuring elections are in line with stipulated procedures &amp; by-laws<\/li>\n<li>Ensuring organizations activities are in line with its objects<\/li>\n<li>Ensuring not for profit law requirements are met<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<ul>\n<li>Communication and correspondence<\/li>\n<\/ul>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li>Responding to all committee correspondence<\/li>\n<li>Electronic filing all committee correspondence received and copies of replies<\/li>\n<li>Keeping a record of any of the organizations publications and reporting the activities of the organization and future programmes to members, the press and the public<\/li>\n<li>Preparing a report of the organization\u2019s activities for the year, for the Annual General Meeting<\/li>\n<li>Liaising with the Chair &amp; Vice Chair to plan meetings<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><strong>Term<\/strong><\/p>\n<ul>\n<li>Two (2) years<\/li>\n<\/ul>\n<p style=\"text-align: right;\"><strong>\u00a0<\/strong><em>Initially approved by the CASPR Exec: January 21, 2021<\/em><\/p>\n","protected":false},"excerpt":{"rendered":"<p>CASPR Secretary ROLE OF THE CASPR SECRETARY The Secretary is to support the Chair in ensuring the smooth functioning of the Board. Main duties Ensuring Board meetings are effectively organized and minuted Receiving agenda items from committee members Circulating agendas and supporting documents Taking minutes Circulating approved minutes Maintaining effective<\/p>\n","protected":false},"author":582,"featured_media":0,"parent":3113,"menu_order":9,"comment_status":"closed","ping_status":"closed","template":"","meta":{"pmpro_default_level":"","footnotes":""},"class_list":["post-3138","page","type-page","status-publish","hentry","pmpro-has-access"],"_links":{"self":[{"href":"https:\/\/caspr.ca\/staging\/wp-json\/wp\/v2\/pages\/3138","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/caspr.ca\/staging\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/caspr.ca\/staging\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/caspr.ca\/staging\/wp-json\/wp\/v2\/users\/582"}],"replies":[{"embeddable":true,"href":"https:\/\/caspr.ca\/staging\/wp-json\/wp\/v2\/comments?post=3138"}],"version-history":[{"count":3,"href":"https:\/\/caspr.ca\/staging\/wp-json\/wp\/v2\/pages\/3138\/revisions"}],"predecessor-version":[{"id":6702,"href":"https:\/\/caspr.ca\/staging\/wp-json\/wp\/v2\/pages\/3138\/revisions\/6702"}],"up":[{"embeddable":true,"href":"https:\/\/caspr.ca\/staging\/wp-json\/wp\/v2\/pages\/3113"}],"wp:attachment":[{"href":"https:\/\/caspr.ca\/staging\/wp-json\/wp\/v2\/media?parent=3138"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}