Maintain and improve effective document management and electronic filing systems
Document executive processes and workflow
Receive and format information submitted by executive members on policies and guidelines for further approval and discussion at meetings
Support the executive in fulfilling its governance function and implementing the strategic goals and objective of the organization
Provides word processing support including typing of correspondence
Open and direct all emails received by CASPR. Answer routine inquires and replies to e-mail requests
Develop and ensure orientation process of newly elected board members including development of transition documents and training information
WEBSITE
Facilitate the development of a new CASPR website
Update and maintain the CASPR website
Assist members with any technical difficulties or questions regarding website access
SUPPORT TO CHAIR
Support CASPR Chair in the ongoing day to day activities of the CASPR executive
Assist with the documentation and nomination process of new executive
Assist with nomination of CASPR award process
Provide other support as required
SUPPORT TO TREASURER
Assist the treasurer with preparation for audit
Track membership lists, send out emails regarding membership renewal, collect all membership renewals, and process receipts
Send out membership stickers and develop new membership certificates as required
Provide basic accounting support as required by the treasurer
SUPPORT TO SECRETARY
Distribute executive agenda and minutes
Support the secretary in the application process of new members by providing access for to members only section of the website
Provide general assistance as required
SUPPORT TO COMMUNICATIONS CHAIR
Develop and design the quarterly newsletter (Connections)
Support the Communications Chair with maintenance of CASPR Social Media websites (Facebook, LinkedIn, Flickr, and Twitter) by ensuring there are posts at least once a week (more frequently leading up to and during events)
Develop press releases as required
Ensure CASPR is in compliance with relevant legislation (i.e. anti-spam)
Develop and administer surveys as required
Take photographs at the conference
Ensure conference speakers have signed photo release forms and will allow their presentations to be highlighted on social media.
Develop other communication material as required (i.e. CASPR holiday card)
SUPPORT TO COMMITTEES
Sponsorship Committee
Assist Sponsorship Chair to correspond with the potential sponsors, process follow up documentation
Annually develop a list of potential sponsors for outreach/marketing
Update the Sponsorship Guide as required
Membership Committee
Send out membership renewal notices
Assist Membership Committee to distribute the Benchmark Survey, collate the results, and support the Membership Chair in development of presentation to the membership at the annual conference
Bi-annually, develop a list of physician recruiters who are not currently members of CASPR for outreach/marketing
Education Committee
Support the Education Committee in the communication with members and work with presenters to ensure presentations are formatted consistently for CASPR 101, 102 & 103
Prepare and send out fellowship certificates and annual membership stickers
Support the accreditation process when CASPR Executive ready to move forward
SUPPORT TO CONFERENCE CO-CHAIRS
Manage online and/or mail-in registration for membership and conference
Assist the Conference Co-Chairs with any documentation for the conference including: the online brochure, agenda, speaker bios, name badges and distribution of presentations to registered delegates. May include attendance at annual conference and assist with registration ensure timelines are met
In conjunction with the conference co-chairs, develop and administer the post conference survey
