CASPR Secretary


The role of the Secretary is to support the Chair in ensuring the smooth functioning of the Executive.

In Summary, the Secretary is responsible for:

  • Ensuring meetings are effectively organized and minuted
    • Receiving agenda items from committee members
    • Circulating agendas and reports
    • Taking minutes
    • Circulating approved minutes
    • Checking that agreed actions are carried out
  • Maintaining effective records and administration
    • Keeping up to date contact details for the executive committee and ordinary members of the organization
    • Filing minutes and reports
    • Compiling lists of names and addresses that are useful to the organization including those of appropriate officials or officers of voluntary organizations
    • Keeping a record of the organizations activities
    • Keeping a diary of future activities
  • Upholding legal requirements
    • Acting as a custodian of the organizations governing documents
    • Checking quorum is present at meetings
    • Ensuring elections are in line with stipulated procedures
    • Ensuring organizations activities are in line with its objects
    • Ensuring not for profit law requirements are met
  • Communication and correspondence
    • Responding to all committee correspondence
    • Filing all committee correspondence received and copies of replies
    • Keeping a record of any of the organizations publications and reporting the activities of the organization and future programmes to members, the press and the public
    • Preparing a report of the organizations activities for the year, for the Annual General Meeting
    • Liaising with the Chair to plan meetings


Last updated: March 9, 2010