CASPR TOP MENU




CASPR Secretary

ROLE OF THE CASPR SECRETARY

The role of the Secretary is to support the Chair in ensuring the smooth functioning of the Executive.

In Summary, the Secretary is responsible for:

  • Ensuring meetings are effectively organized and minuted
    • Receiving agenda items from committee members
    • Circulating agendas and reports
    • Taking minutes
    • Circulating approved minutes
    • Checking that agreed actions are carried out
  • Maintaining effective records and administration
    • Keeping up to date contact details for the executive committee and ordinary members of the organization
    • Filing minutes and reports
    • Compiling lists of names and addresses that are useful to the organization including those of appropriate officials or officers of voluntary organizations
    • Keeping a record of the organizations activities
    • Keeping a diary of future activities
  • Upholding legal requirements
    • Acting as a custodian of the organizations governing documents
    • Checking quorum is present at meetings
    • Ensuring elections are in line with stipulated procedures
    • Ensuring organizations activities are in line with its objects
    • Ensuring not for profit law requirements are met
  • Communication and correspondence
    • Responding to all committee correspondence
    • Filing all committee correspondence received and copies of replies
    • Keeping a record of any of the organizations publications and reporting the activities of the organization and future programmes to members, the press and the public
    • Preparing a report of the organizations activities for the year, for the Annual General Meeting
    • Liaising with the Chair to plan meetings

 

Last updated: March 9, 2010