The purpose of this policy is to establish formal guidelines regarding conflict of interest in the procurement of supplies, equipment and services for CASPR.
A Conflict of Interest is described as any situation where the private or personal interests of an individual may bring influence, incompatibility or opposition to their CASPR responsibilities. This includes actual or perceived conflicts, as well as conflicts where no formal financial benefit has been conferred.
As a Director of CASPR, I will act honestly, and maintain impartiality and uphold the principles of fair and open procurement.
NO CASPR director shall:
…engage in any outside activity, work or business undertaking;
…use their position with the Association to;
…in respect to Association matters;
…accept gifts, hospitality or other benefits that may influence them in their duties;
Incidental gifts, hospitality or other benefits may be appropriate if deemed;
Associating with supplier representatives at luncheons, dinners or other business engagements is generally acceptable and considered reasonable business practice provided individuals remain free of obligation.
…accept any fee for public appearances to which he or she has been invited as a result of;
If, for any reason, it is necessary that fees be paid, the amount shall be made payable to the Association.
…after leaving the Association;
Any situation covered by the provisions of this policy that represents a real or potential conflict, between the private interests of a Director and his or her responsibilities to the Association, must be disclosed, even if its significance may be perceived to be marginal.
Where the ‘conflict’ involves a specific situation, the Director must make a verbal/written declaration to the Board of Directors, referencing the nature of the matter. The Association may require that the identified activity be curtailed, modified or stopped if it concludes that a real or potential ‘conflict of interest’ exists.
Where the ‘conflict’ relates to consideration of a matter by the Board of Directors, the Director must advise the other members of the Board, of the nature of the ‘conflict’ and must withdraw from consideration of the matter without participating.
In the event that I, or any member of the Board of Directors, have concluded that I have breached this Conflict of Interest Policy, I understand that I may face consequences, including: a formal reprimand from the Executive, possible removal as a Director and/or legal prosecution.
Drafted: Sept 2009
Reviewed by CASPR Exec.: March 9, 2010
Second review by CASPR Exec.: Sept 21, 2010
Approved by CASPR Exec.: Sept 23, 2010