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Policies & Guidelines – Travel Policy

Last reviewed/approved: September 24, 2013

CASPR Travel Policy

Purpose:

To establish a guideline for members of the CASPR Board, for reimbursement of expenses incurred while travelling for CASPR business.

Policy:

Purpose and duration of travel must be pre-approved by the Board. Travel expense claim form must be submitted using the approved expense form (Appendix A)

Allowable Expenses (with original receipts):
  • Air travel at the economy class
  • Shuttle or taxi between home, airport and hotel
  • Travel by private vehicle will be reimbursed at a rate of $0.52/km
  • Actual cost of hotel accommodation with original receipt
  • Meal costs up to $80/day
Ineligible Expenses:
  • Entertainment, alcohol, sporting events or recreational expenses (i.e. movie rentals)
  • Laundry & valet services
  • Child or elder care while travelling
  • Parking or traffic violations & any expenses resulting from unlawful conduct
  • Late payment charges/penalties
  • Vehicle repairs or maintenance for personal or rental vehicles
  • Expenses for spouses or other family members accompanying claimant
  • Other expenses not specifically approved by the Board (i.e. additional insurance)
Drafted: May 11, 2010
Reviewed by CASPR Exec. : May 11, 2010
Second review by CASPR Exec. : May 11, 2010
Approved by CASPR Exec.: May 11, 2010
Last updated: April 23, 2016
Last approved: April 23, 2016