Policies & Guidelines – Travel Policy

Last reviewed/approved: September 24, 2013

CASPR Travel Policy

Purpose:

To establish a guideline for members of the CASPR Board, for reimbursement of expenses incurred while travelling for CASPR business.

Policy:

Purpose and duration of travel must be pre-approved by the Board. Travel expense claim form must be submitted using the approved expense form (Appendix A)

Allowable Expenses (with original receipts):

• Air travel at the economy class
• Shuttle or taxi between home, airport and hotel
• Travel by private vehicle will be reimbursed at a rate of $0.52/km
• Actual cost of hotel accommodation with original receipt
• Meal costs up to $80/day

Ineligible Expenses:

• Entertainment, alcohol, sporting events or recreational expenses (i.e. movie rentals)
• Laundry & valet services
• Child or elder care while travelling
• Parking or traffic violations & any expenses resulting from unlawful conduct
• Late payment charges/penalties
• Vehicle repairs or maintenance for personal or rental vehicles
• Expenses for spouses or other family members accompanying claimant
• Other expenses not specifically approved by the Board (i.e. additional insurance)